Introduction

Today, I invite you on an exhilarating journey filled with joy, inspiration, and a touch of sincerity. Picture this: a world where IT project managers possess not only technical prowess but also a set of surprising habits that propel them to the pinnacle of success. Intrigued? Well, fasten your seatbelts, my friends, for we are about to embark on this thrilling adventure together.  As a passionate enterprise IT project manager, I’ve had the privilege of witnessing the transformative power of these habits. They have the potential to turn everyday projects into awe-inspiring accomplishments. And guess what? I’m about to spill the beans on these secret ingredients that can catapult your projects, teams, and career to extraordinary heights. So, let’s dive in and explore the fascinating world of highly successful IT project managers!

Before we unravel the enigma, let’s take a moment to appreciate the vital role IT project management plays in driving organizational success. From seamless system implementations to innovative technological advancements, project managers are the unsung heroes who orchestrate these marvels. But what sets these high achievers apart? How do they consistently deliver exceptional results while inspiring their teams to reach for the stars? Fear not, my friends, for the answers lie within the surprising habits we are about to uncover.

Throughout this captivating journey, I’ll be sharing personal anecdotes that bring these habits to life. Together, we’ll uncover the secrets that will empower you to rise to the top of the IT project management realm, with a smile on your face and sincerity in your heart. So, without further ado, let’s set sail and discover the hidden treasures of the surprising habits that make highly successful IT project managers shine!

1. Embrace a Strategic Mindset

Picture this: You’re standing at the helm of a grand ship, charting a course towards success. Highly successful IT project managers possess a strategic mindset that sets them apart from the crowd. They don’t merely navigate the waves; they proactively shape the tides of their projects. To embrace a strategic mindset, it’s crucial to understand your organization’s strategic objectives and align your projects accordingly. Think of yourself as a visionary architect, weaving together the threads of technology and business goals. By doing so, you become a driving force behind organizational success.

One personal example comes to mind. Early in my career, I was tasked with implementing a complex software upgrade. Rather than diving headfirst into the technical details, I took a step back to understand the larger picture. I engaged in conversations with key stakeholders, including department heads and senior executives, to comprehend their vision for the project. This holistic approach allowed me to align the project’s objectives with the organization’s strategic direction. The result? A successful implementation that not only met technical requirements but also delivered tangible business value.

Another surprising habit is the ability to proactively identify opportunities and mitigate risks. Imagine having a crystal ball that reveals potential obstacles and untapped possibilities. Highly successful IT project managers possess this uncanny foresight. They stay one step ahead, anticipating challenges and capitalizing on opportunities before they arise. One memorable experience comes to mind. During a critical project, I sensed a potential roadblock that could significantly impact the project’s timeline. Instead of waiting for it to become an issue, I assembled a cross-functional team and brainstormed potential solutions. This proactive approach allowed us to address the challenge swiftly and minimize its impact on the project’s overall success.

Collaboration lies at the heart of a strategic mindset. Successful IT project managers foster an environment where the IT department works hand in hand with other departments, breaking down silos and fostering a sense of unity. When everyone understands and shares the organization’s strategic goals, the project’s success becomes a collective effort. To illustrate this, let me share a heartwarming anecdote. On a particularly challenging project, we encountered a hurdle that required collaboration with the marketing department. Instead of viewing it as an obstacle, I saw it as an opportunity to bridge the gap between our teams. By initiating open and transparent communication, we not only resolved the issue effectively but also formed a lasting partnership that yielded future collaborative successes.

Embracing a strategic mindset isn’t just about sailing through calm waters; it’s about steering your ship towards uncharted territories with confidence. By aligning projects with strategic objectives, proactively identifying opportunities and risks, and fostering collaboration, you too can rise above the waves and become a highly successful IT project manager.

III. Master the Art of Effective Communication

Imagine this: You’re standing before a captivated audience, delivering a presentation that leaves them inspired and informed. Highly successful IT project managers possess the art of effective communication, a skill that transcends technical jargon and resonates with stakeholders at all levels. To master this art, it’s essential to develop excellent interpersonal and presentation skills. Imagine yourself as a storyteller, weaving together the threads of technology, strategy, and human connection. Your ability to convey complex ideas in a clear and concise manner is what sets you apart.

An example comes to mind. During a project kickoff meeting, I had the opportunity to present the project’s objectives, timeline, and deliverables to a diverse group of stakeholders. Rather than bombarding them with technical details, I focused on presenting a compelling narrative that highlighted the project’s benefits and addressed their concerns. This approach not only fostered enthusiasm and engagement but also laid the foundation for open and effective communication throughout the project. Another surprising habit of highly successful IT project manager is establishing open channels of communication with stakeholders. In today’s interconnected world, information flows at lightning speed, and effective communication becomes paramount. By cultivating an environment where stakeholders feel heard and valued, you create a foundation of trust and collaboration.

Allow me to share a personal story that illustrates the power of open communication. Once, during a critical project phase, unexpected challenges arose, potentially jeopardizing the project’s success. Instead of hiding behind the obstacles, I proactively communicated the situation to all stakeholders, providing transparent updates on the progress and potential solutions. This approach not only reassured stakeholders but also encouraged them to contribute their insights and suggestions. Through collective effort and effective communication, we overcame the challenges and achieved remarkable project success. Establishing open channels of communication also involves active listening. Highly successful IT project managers understand the importance of truly hearing the concerns and perspectives of stakeholders. By practicing active listening, you create an atmosphere of trust and empathy, fostering strong relationships built on understanding.

Reflecting on my professional journey, I recall an instance where a team member approached me with an innovative idea that deviated from the initial project plan. Instead of dismissing it outright, I listened attentively, asking probing questions to fully understand their perspective. This act of active listening not only validated their contribution but also led to an enhanced solution that exceeded our initial expectations. Effective communication is the key that unlocks the doors to project success. By developing interpersonal and presentation skills, establishing open channels of communication, and practicing active listening, you can elevate your ability to connect with stakeholders and inspire your project teams.

1. Cultivate Strong Leadership Skills

Okay, picture this: You’re standing at the forefront of your project team, guiding them towards greatness. Highly successful IT project managers possess strong leadership skills that inspire their teams to achieve remarkable results. They are not just managers; they are visionaries and mentors who lead by example. To cultivate strong leadership skills, it’s essential to lead with authenticity and inspire your team to excel. You become the beacon of guidance, motivating your team members to unleash their full potential.

One personal experience comes to mind. During a challenging project, I faced a setback that could have demoralized the team. Instead of dwelling on the negative, I chose to approach the situation with optimism and resilience. By openly sharing my unwavering belief in the team’s capabilities and encouraging them to learn from the setback, we transformed it into a valuable learning experience. This act of authentic leadership not only boosted morale but also instilled a sense of trust and confidence within the team. Delegation is another surprising habit of highly successful IT project manager. They understand the importance of empowering their team members and creating an environment where individuals can thrive. By delegating tasks effectively, you not only free up your own time but also allow team members to develop new skills and take ownership of their responsibilities.

Let me share a memorable lesson learnt that highlights the power of delegation. On a demanding project, I identified a team member with a particular talent for problem-solving. Instead of micromanaging every aspect, I entrusted them with a critical task, providing guidance and support along the way. This act of delegation not only allowed them to showcase their skills but also fostered a sense of ownership and empowerment. The result? They exceeded expectations, delivering outstanding results and elevating their confidence. Highly successful IT project managers possess the ability to adapt their leadership styles to suit different project scenarios. They understand that a one-size-fits-all approach does not yield optimal results. By being flexible and adaptive, you can cater to the unique needs and dynamics of your project team.

Reflecting on my leadership journey, I recall a time when I led a diverse team composed of individuals with varying levels of expertise and working styles. Recognizing the importance of adapting my leadership approach, I tailored my communication and management style to each team member. This personalized approach fostered a sense of camaraderie and allowed each individual to thrive in their own way, ultimately leading to a highly successful project outcome. Cultivating strong leadership skills is not about exerting control but about empowering others to shine. By leading with authenticity, delegating effectively, and adapting your leadership style, you can inspire your team to reach new heights and achieve extraordinary results.

1. Embrace Continuous Learning

Imagine a world where knowledge is a boundless ocean, and you are the intrepid explorer, eagerly diving in to uncover new treasures. Highly successful IT project managers embrace a mindset of continuous learning, recognizing that staying ahead of the curve is crucial in the ever-evolving realm of technology. To embrace continuous learning, it’s essential to stay updated with the latest industry trends and emerging technologies. Like a sponge, you absorb knowledge from various sources, from industry publications to specialized training programs. By expanding your expertise, you become a valuable asset to your organization and project team.

One personal anecdote while working for a development finance institution in Vienna comes to mind. In the midst of a project, I encountered a new technology that had the potential to revolutionize our approach. Instead of shying away from the unfamiliar, I embarked on a deep dive into the topic, devouring articles, attending webinars, and even reaching out to industry experts. This commitment to continuous learning not only allowed me to grasp the intricacies of the technology but also enabled me to guide my team in implementing it effectively, resulting in significant efficiency gains for the project. Encouraging a culture of learning within your project team is another surprising habit of highly successful IT project manager. By fostering an environment that values and supports ongoing learning, you create a team that is motivated, engaged, and constantly evolving.

Let me share a heartwarming story to illustrate the power of a learning culture. During a team meeting, I introduced a “Knowledge Sharing Day” initiative where team members were encouraged to share their learnings, insights, and best practices. The response was remarkable. Team members eagerly presented their findings, sparking insightful discussions and fostering a collaborative spirit. This culture of learning not only enhanced individual growth but also propelled the entire team’s capabilities to new heights. Highly successful IT project managers also seek professional development opportunities and certifications. They understand that investing in their own growth enhances their credibility and expertise. By acquiring industry-recognized certifications or attending relevant workshops and conferences, you demonstrate your commitment to excellence and position yourself as a trusted authority in your field.

Reflecting on my own journey, I recall a time when I pursued a project management certification specific to IT projects. This investment in professional development not only expanded my knowledge base but also opened doors to exciting opportunities and strengthened my credibility as an enterprise IT project manager. Embracing continuous learning is a voyage of self-discovery and growth. By staying updated with industry trends, fostering a culture of learning within your team, and investing in your professional development, you position yourself as an agile and knowledgeable IT project manager, capable of navigating the ever-changing seas of technology.

1. Foster a Culture of Innovation

Imagine a world where creativity knows no bounds, and innovation is the fuel that propels projects forward. Highly successful IT project managers foster a culture of innovation, encouraging their teams to think outside the box and push the boundaries of what’s possible.

To foster a culture of innovation, it’s crucial to create an environment where ideas are welcomed and celebrated. Encourage your team members to share their innovative thoughts and perspectives, empowering them to contribute to the project’s success. During a brainstorming session for a challenging project, I noticed some team members hesitating to share their ideas, fearing they might be dismissed or overlooked. To break the barrier, I introduced a “no idea is too small or too crazy” approach, encouraging everyone to freely express their thoughts. This simple shift in mindset opened the floodgates of creativity, leading to a wealth of innovative ideas that ultimately propelled the project forward. Another surprising habit of highly successful IT project manager is encouraging experimentation and calculated risk-taking. They understand that innovation often requires stepping outside the comfort zone and embracing uncertainty. By creating a safe space for experimentation, you inspire your team members to explore new avenues and test novel solutions.

Allow me to share an inspiring story that exemplifies the power of experimentation. Once, while working on a project, we encountered a roadblock that seemed insurmountable within the confines of traditional IT approaches. Instead of being deterred, I encouraged the team to embrace a “let’s try something different” mindset. Together, we embarked on an experimental path, testing unconventional methods and solutions. Though not every attempt was successful, this willingness to take calculated risks eventually led us to a breakthrough that surpassed our initial expectations.

Highly successful IT project managers also foster collaboration and cross-pollination of ideas. They understand that innovation thrives in an environment where diverse perspectives intersect. By bringing together individuals from different backgrounds, departments, or even external stakeholders, you create a melting pot of ideas that sparks innovation and drives creative problem-solving. Reflecting on my journey, I recall a project where we collaborated with a group of end-users who would directly benefit from the system we were implementing. Their unique insights and perspectives brought a fresh wave of innovation to the project. By fostering a collaborative environment and valuing their contributions, we were able to co-create a solution that exceeded expectations and revolutionized their workflow. Fostering a culture of innovation is not just about embracing new technologies; it’s about igniting a spark of creativity within your project team. By welcoming and celebrating ideas, encouraging experimentation, and fostering collaboration, you empower your team to think innovatively and bring forth groundbreaking solutions.

VII. Prioritize Agile Project Management

Imagine a world where projects are nimble, adaptable, and deliver value at every turn. Highly successful IT project managers prioritize agile project management methodologies, recognizing the need to embrace change and respond swiftly to evolving requirements. Agile project management is a mindset that values flexibility, collaboration, and iterative progress. By adopting agile practices, you can enhance project outcomes and ensure a seamless alignment between deliverables and stakeholder expectations.

One personal experience comes to mind. While working on a complex enterprise software implementation project, we initially followed a traditional waterfall approach. However, as we progressed, we encountered unexpected changes in user requirements. Recognizing the limitations of the traditional approach, I spearheaded the adoption of an agile methodology, specifically Scrum. This shift allowed us to break the project into smaller, manageable chunks, prioritize tasks based on customer feedback, and deliver incremental value throughout the project’s lifecycle. The result was a highly satisfied customer who appreciated the continuous engagement and timely delivery of features.

Another surprising habit of highly successful IT project manager is the ability to foster a culture of adaptability and embrace change. In the ever-evolving landscape of technology, change is constant. By embracing change, you can turn it into an opportunity for growth and improvement. Let me share an inspiring story that demonstrates the power of adaptability. Once, during a critical project phase, we faced unexpected disruptions due to external factors. Instead of succumbing to frustration and resistance, I rallied the team and embraced the challenge as an opportunity to reassess our approach. We quickly adapted our project plan, reallocated resources, and streamlined our processes. This ability to adapt not only enabled us to overcome the obstacles but also led to enhanced efficiency and a more resilient project outcome.

Highly successful IT project managers also understand the importance of regular communication and collaboration with stakeholders. Agile methodologies emphasize the involvement of stakeholders throughout the project, ensuring transparency, shared understanding, and a sense of ownership. Reflecting on my own experience, I recall a project where we held regular sprint reviews with key stakeholders. These review sessions allowed stakeholders to provide feedback, make adjustments, and shape the direction of the project. By involving them in the process, we created a sense of shared ownership and alignment, resulting in a final product that met their expectations and exceeded their initial vision. Prioritizing agile project management is like embarking on a journey of constant evolution and improvement. By adopting agile methodologies, embracing change, fostering adaptability, and involving stakeholders throughout the project, you can navigate the complexities of IT projects with grace, efficiency, and remarkable outcomes.

VIII. Emphasize Risk Management

Imagine a world where risks are not seen as obstacles, but rather as opportunities for proactive planning and mitigation. Highly successful IT project managers understand the importance of risk management and take deliberate steps to identify, assess, and address potential risks throughout the project lifecycle. Emphasizing risk management is crucial to ensure project success and minimize the impact of unforeseen events. By proactively identifying risks, you can develop contingency plans, allocate resources effectively, and maintain project momentum even in the face of challenges.

One personal anecdote comes to mind. During a high-stakes project, I encountered a potential risk related to a key vendor’s ability to deliver critical components on time. Rather than ignoring the warning signs, I engaged in open and transparent communication with the vendor, sought alternative suppliers, and developed a contingency plan to mitigate the impact of any potential delay. This proactive approach not only alleviated the risk but also ensured a smooth project execution and timely delivery.

Another surprising habit of highly successful IT project manager is the ability to foster a risk-aware culture within the project team. By promoting a mindset of risk awareness, team members become proactive in identifying and escalating potential risks, ensuring that they are addressed promptly. Let me share a memorable experience that highlights the power of a risk-aware culture. During a team meeting, a team member raised a concern about a potential security vulnerability in a newly implemented IT infrastructural system. Instead of dismissing the concern, we delved into the issue, conducted a thorough security risk assessment, and implemented the necessary security mitigation measures. This proactive approach prevented a potentially disastrous security breach and demonstrated the value of fostering a risk-aware culture within the team.

Highly successful IT project managers also prioritize ongoing risk monitoring and evaluation. They understand that risks can change and new ones can emerge throughout the project lifecycle. By regularly reviewing and updating the risk register, you ensure that risks are effectively managed and addressed in a timely manner. Reflecting on my own journey, I recall a project where we encountered unexpected technical challenges during the testing phase. Instead of panicking, we immediately convened a risk review session, involving key stakeholders and subject matter experts. By reassessing the risks, devising mitigation strategies, and reallocating resources, we successfully navigated the challenges and delivered a high-quality product on schedule.

Emphasizing risk management is not about avoiding all risks but about being proactive, prepared, and resilient in the face of uncertainties. By identifying and assessing risks, fostering a risk-aware culture, and continuously monitoring and evaluating risks, you can navigate your IT projects with confidence and minimize the impact of potential setbacks.

1. Ensure Quality Assurance and Deliver Excellence

Imagine a world where projects consistently deliver high-quality results that exceed expectations. Highly successful IT project managers understand the importance of quality assurance and strive for excellence in every aspect of their projects. Ensuring quality assurance involves implementing robust processes and methodologies to verify that project deliverables meet the highest standards. By prioritizing quality throughout the project lifecycle, you instill confidence in stakeholders, build a reputation for excellence, and drive long-term success. One personal anecdote comes to mind. During a project deployment, we encountered an issue with the system’s performance during stress testing. Recognizing the significance of delivering a high-quality product, I halted the deployment process, worked closely with the development team to identify the root cause, and implemented necessary improvements. This commitment to quality assurance resulted in a stable and reliable system that exceeded client expectations.

Another surprising habit of highly successful IT project manager is their relentless pursuit of excellence. They go the extra mile to ensure that project outcomes not only meet but exceed stakeholder expectations. They understand that striving for excellence requires attention to detail, continuous improvement, and a dedication to delivering outstanding results. Let me share an inspiring story that highlights the power of pursuing excellence. Once, while leading a website redesign project, I observed that the design elements fell slightly short of our vision for the user experience. Instead of settling for mediocrity, I engaged with the design team, collaborated on revisions, and invested extra time and effort to refine the user interface. This commitment to excellence resulted in a visually stunning website that delighted both stakeholders and end-users.

Highly successful IT project managers also recognize the importance of quality control measures and continuous testing. They establish rigorous testing protocols, conduct thorough reviews, and seek feedback from stakeholders to identify and address any potential quality issues. Reflecting on my own journey, I recall a project where we implemented an extensive quality control process, involving multiple rounds of testing and comprehensive documentation. This meticulous approach ensured that project deliverables met the highest quality standards, resulting in a satisfied client and successful project outcome.

Ensuring quality assurance and delivering excellence requires a relentless commitment to attention to detail, continuous improvement, and a passion for surpassing expectations. By prioritizing quality, pursuing excellence, and implementing robust quality control measures, you position your projects for success and establish a reputation for delivering exceptional results.

1. Cultivate Strong Leadership Skills

Imagine a world where project teams are inspired, motivated, and driven to exceed expectations. Highly successful IT project managers understand the power of strong leadership in driving project success and creating a positive work environment. Cultivating strong leadership skills is crucial for guiding your team towards achieving project goals, fostering collaboration, and nurturing individual growth. By embodying key leadership qualities, you can inspire your team members to unleash their full potential and deliver exceptional results. One personal anecdote comes to mind. During a challenging project, I observed team members feeling overwhelmed and demotivated due to tight deadlines and high-pressure situations. As a leader, I recognized the importance of providing support and motivation. I organized team-building activities, recognized and celebrated individual achievements, and offered guidance and encouragement during difficult times. This focus on leadership and team engagement transformed the project dynamics, creating a positive and motivated work environment that fueled our success.

Another surprising habit of highly successful IT project manager is their ability to lead by example. They understand that their actions speak louder than words. By demonstrating a strong work ethic, accountability, and integrity, you inspire your team members to emulate these qualities and cultivate a culture of excellence. Let me share an inspiring story that showcases the power of leading by example. Once, during a critical project phase, unforeseen challenges arose, requiring extra effort and dedication from the team. Instead of delegating the additional work, I rolled up my sleeves and actively participated alongside my team members. This act of solidarity and commitment created a sense of unity, instilled confidence, and fostered a strong bond within the team, ultimately resulting in a successful project outcome.

Highly successful IT project managers also prioritize effective team communication and empowerment. They encourage open dialogue, actively listen to team members’ ideas and concerns, and empower them to take ownership of their work. By fostering a sense of autonomy and trust, you create a team of motivated individuals who are driven to excel. Reflecting on my own professional journey, I recall a project where I empowered team members by assigning them specific project responsibilities and allowing them to make decisions within their areas of expertise. This empowerment not only increased their sense of ownership and job satisfaction but also fostered a collaborative and innovative work environment, leading to remarkable project outcomes.

Cultivating strong leadership skills is an ongoing process of self-awareness, growth, and continuous improvement. By inspiring your team, leading by example, fostering effective communication, and empowering individuals, you become a catalyst for success, driving your IT projects to new heights.

X! Conclusion

In conclusion, the surprising habits of highly successful IT project managers are the secret ingredients that set them apart and enable them to consistently deliver successful projects. From setting clear goals and leveraging the power of collaboration to embracing innovation and adapting to change, these project managers demonstrate a unique blend of skills, mindset, and strategies that drive their projects to new heights. Throughout this article, we have explored a range of habits and practices that highly successful IT project managers embody. We’ve learned about the importance of setting clear goals and aligning them with organizational objectives. We’ve seen how effective leadership, communication, and stakeholder engagement create a solid foundation for project success. We’ve delved into the significance of embracing innovation, managing risks, and maintaining a strong focus on quality assurance. Additionally, we’ve discovered the power of fostering a positive team culture and embracing agile methodologies to enhance project delivery.

These surprising habits, when combined, form a comprehensive framework for IT project management excellence. Highly successful IT project managers consistently demonstrate these habits in their daily work, leading their teams with passion, dedication, and a commitment to delivering exceptional results. As you embark on your own journey as an IT project manager, I encourage you to embrace these surprising habits. Reflect on the anecdotes and stories shared in this article, drawing inspiration and insights from the experiences of others. Tailor these habits to fit your unique project management style and the specific needs of your organization.

Remember, the path to becoming a highly successful IT project manager is not always easy. It requires continuous learning, adaptability, and a growth mindset. Embrace challenges as opportunities for growth, and always strive for excellence in everything you do. By embodying these surprising habits, you can rise to the top and become a truly exceptional IT project manager. You have the power to lead your teams, deliver successful projects, and make a lasting impact in the dynamic and ever-evolving world of IT project management.

So, go forth with confidence, embrace these habits, and let them guide you on your path to IT project management greatness. The journey may be challenging, but the rewards are immeasurable. You have the potential to achieve remarkable success and shape the future of IT project management. Embrace the surprising habits, and let your projects soar to new heights of excellence.